MS Access Forum / General 1 / December 2007
Access, OleDb, Insert or Update
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Terry Olsen - 24 Dec 2007 20:12 GMT I'm using OleDb to connect with an Access Database. I have anywhere from 10 to over 100 records that I need to either INSERT if the PK doesn't exist or UPDATE if the PK does exist, all in a single transaction. Does anyone have an SQL statement I can throw at it that would accomplish this?
If I can't figure out how to do it, I'm going to have to send two discreet SQL commands for each record which will take infinitely longer than a single transaction.
RoyVidar - 25 Dec 2007 12:00 GMT > I'm using OleDb to connect with an Access Database. I have anywhere from > 10 to over 100 records that I need to either INSERT if the PK doesn't [quoted text clipped - 7 lines] > > *** Sent via Developersdex http://www.developersdex.com *** With Jet, I don't think you can fire off one statement to do that. I think you'd need at least two - but there shouldn't be any need to fire it per each record.
Say table a and b with identical structure, I think you'd first do the update where the PK exists
UPDATE a INNER JOIN b ON a.id = b.id SET a.field1 = b.field1 a.field2 = b.field2 ....
then try the insert
INSERT INTO a SELECT * FROM b WHERE Not Exists ( SELECT id FROM a WHERE a.id = b.id)
Technically You're not connecting to an Access database, as such beast doesn't really exist ;-)
You're connecting to a Jet database, which also happens to be the default database of Access. But Access can also be used as front end for other platforms.
I don't know much about the .Net world, but aren't there supposed to be some automatic update/insert thingies in connection with the data adapter or datatable (commandbuilder?)? Perhaps an inquiry to a NG dedicated to the technology you're using might give more precise answers?
 Signature Roy-Vidar
Rich P - 26 Dec 2007 23:54 GMT Greetings,
.Net is tricking you a little bit. You can combine a select/Insert/Update/Delete command in a single dataAdapter object. So you really have 4 separate commands combined into one when you first create the dataAdapter object. You have to declare each command individually, then when you fill a dataset with data from a database table (Access, MS Sql Server, Oracle...) all you have to do is edit your in memory dataset datatable and the commands you declared will take care of the rest automatically.
Note: I would steer clear of the command builder object. It creates generic commands that may not necessarily suit your needs. Here is how you declare all your command in one shot (at the Form Level):
Imports System.Data Imports System.Data.OleDB
Dim da As OleDBDataAdapter, conn As OleDBConnection Dim ds As DataSet
Private Sub Form1_Load(...)... ds = New DataSet conn = New OleDBConnection conn.ConnectionString = "provider=microsoft.jet.oledb.4.0; Data Source = db2test.mdb" da = New OleDBDataAdapter da.SelectCommand = New OleDBCommand da.SelectCommand.Connection = conn da.InsertCommand = New OleDBCommand da.InsertCommand.Connection = conn da.UpdateCommand = New OleDBCommand da.UpDateCommand.Connection = conn
da.InsertCommand.CommandText = "Insert Into Table1(FName, LName, Phone) Select @FName, @LName, @Phone" da.InsertCommand.Parameters.Add("@Fname", OleDBType.Varchar, 50, "FName") da.InsertCommand.Parameters.Add("@LName", OleDBType.Varchar, 50, "LName") da.InsertCommand.Parameters.Add("@Phone", OleDBType.Varchar, 50, "Phone")
'--do the same for the UPdate Command
da.SelectCommand.CommandText = "Select * from Table1" da.Fill(ds, "tbl1") '--tbl1 gets created automatically inside ds when calling da.Fill
'--Note: if you are entering/editing data through datagridview control, then you will have to loop through your dataset table to copy the entries/edits from the datagridview to the dataset table and then call
da.Update(ds, "tbl1")
the da.Update call will automatically invoke either/and/or the Insert/Update commands. da.Fill only applies to the Select command. So, if you are entering data directly into your dataset table from textboxes, then you don't need to worry about making sure that entries/edits are already in the dataset table:
Private Sub btnAdd_Click(...)handles btn1.Click Dim dr As DataRow dr = ds.Tables("tbl1").NewRow dr("FName") = txtFName.text dr("LName") = txtLName.Text dr("Phone") = txtPhone.Text ds.Tables("tbl1").Rows.Add(dr) da.Update(ds, "tbl1") End Sub
Another Note: .Net may seem a little bit on the busy side or complex - i.e. for Access. Where ADO.Net is real nice is when you are dealing with large tables on a sql server DB. Actually, if you have to upload data from a bunch of Access MDB's to the sql server, ADO.Net is real nice for that too. It is a straight forward pull and push. You use the da.Fill command to pull the data from Access to your memory table da.Fill(ds, "tbl1") and then use the dataTable.CreateReader property of the memory table to push the data straight to the sql server table. No data looping involved (I had to write a routine to import data from 50 mdb's in one shot to a sql server db table - it was a snap with ADO.Net). I did have to set up a loop to import the data from each MDB to my memory table (all the tables were the same structure for each mdb). Then I pushed the data in my memory table to the sql server in one shot:
Dim reader As DataTableReader = dsSql.tblImport.CreateDataReader dsOle.Tables("tbl1").Load(reader, LoadOption.Upsert) daSql.Update(dsSql, "tblSql")
Note: have to create the sqlInsert, sqlUpdate commands and all the parameters for this to work. And if you have at least 2gigs of memory and at least a 2.8 gig processor, this will upload 500,000 records in a matter of seconds (the hardware is the catch with .Net).
Rich
Terry Olsen - 27 Dec 2007 16:16 GMT Thanks for the help. I'll try the DataAdapter approach. I was just iterating through the DataTable myself.
Anyway, I'm forced to use an Access file because I was using SQL Express but I received a "cease & desist" email from corporate. They detected my SQL instance and told me it was unauthroized and needed to be uninstalled. So now i'm attempting to salvage our very useful app by using an MDB file instead.
The file is going to be staged in a shared directory and several people use the app. So i'm trying to make each connection to the MDB file as quick as possible to avoid simultaneous hits.
Rich P - 27 Dec 2007 18:28 GMT Sorry to hear about the Cease and Desist thing. I have sort of been there (in a way). If you have to stay with Access, I would use Access as the front and back end -- unless you just want to stay in practice with .Net. Otherwise, it might be a little bit overkill. Although, if you are using VS2005, one nice feature is deploying stuff - you have the Click Once feature which works nicely with C# 2005 or VB2005 for deploying your front end and keep an Access backend on the server.
Good Luck!
Rich
Terry Olsen - 28 Dec 2007 04:14 GMT Well, I'll have about 20 people using the app and updating the data. I don't know too much about Access itself, is it possible for more than one person to have an MDB file open simultaneously? And not to mention I expect the database to be about 20MB. Opening that up across the network in Access would be painfully slow.
Tony Toews [MVP] - 28 Dec 2007 06:02 GMT >Well, I'll have about 20 people using the app and updating the data. I >don't know too much about Access itself, is it possible for more than >one person to have an MDB file open simultaneously? 20 users won't be a problem so long as the network hardware and softare is in good shape.
You want to split the MDB into a Front End MDB containing the queries, forms, reports, macros and modules with just the tables and relationships in the Back End MDB. The FE is copied to each network users computer. The FE MDB is linked to the tables in the back end MDB which resides on a server. You make updates to the FE MDB and distribute them to the users, likely as an MDE.
See the "Splitting your app into a front end and back end Tips" page at http://www.granite.ab.ca/access/splitapp/ for more info. See the Auto FE Updater downloads page http://www.granite.ab.ca/access/autofe.htm to make this relatively painless.. The utility also supports Terminal Server/Citrix quite nicely.
>?And not to mention I >expect the database to be about 20MB. Opening that up across the network >in Access would be painfully slow. Um, why would a 20 Mb backend database be slow? Despite urban, ok in this case, IT folklore, WHICH IS TOTALLY WRONG, Access does not pull down the entire database or even entire tables unless your selection or sorting criteria isn't indexed. Now in a WAN situation Access isn't very good. Performance is terrible and chances of corruption are high. But in a 100 mbps LAN performance is just fine.
Tony
 Signature Tony Toews, Microsoft Access MVP Please respond only in the newsgroups so that others can read the entire thread of messages. Microsoft Access Links, Hints, Tips & Accounting Systems at http://www.granite.ab.ca/accsmstr.htm Tony's Microsoft Access Blog - http://msmvps.com/blogs/access/
David W. Fenton - 28 Dec 2007 19:55 GMT > But in a 100 mbps LAN performance is just fine. It's just fine in 10Mbps, if you know what you're doing. My first 3 professional Access apps (Access 2) were all running on 10BaseT networks, and they were just fine.
 Signature David W. Fenton http://www.dfenton.com/ usenet at dfenton dot com http://www.dfenton.com/DFA/
Terry Olsen - 30 Dec 2007 22:27 GMT Yup, we're talking about a WAN situation here, a busy WAN and each protocol is throttled. So it can take a while to open an Access file.
We have a few Access applications that IE put out for the different locations to use. They have an MDB file in a shared directory somewhere on the network. We get a lot of calls on those. "I keep trying to open this file and it freezes up." They wouldn't give it time to open and were ctr-alt-deleting it. I found it took anywhere from 5-10 minutes to open.
This I was trying to avoid by writing a FE in VB and using OleDb Transactions to update the file. But I understand now about breaking it up into a BE and FE, using Access for both. Now to bone up on my Form & VBA skills.
Tony Toews [MVP] - 31 Dec 2007 02:02 GMT >We have a few Access applications that IE put out for the different >locations to use. They have an MDB file in a shared directory somewhere [quoted text clipped - 7 lines] >up into a BE and FE, using Access for both. Now to bone up on my Form & >VBA skills. Ah, a WAN is a big problem. Especially a busy WAN. And you've encountered some of the problems.. You've also been lucky in that the database didn't corruption. Your best options are Terminal Server or SQL Server.
You might want to go back and try the OleDB etc solutions but I'm not very hopeful.
Tony
 Signature Tony Toews, Microsoft Access MVP Please respond only in the newsgroups so that others can read the entire thread of messages. Microsoft Access Links, Hints, Tips & Accounting Systems at http://www.granite.ab.ca/accsmstr.htm Tony's Microsoft Access Blog - http://msmvps.com/blogs/access/
Tony Toews [MVP] - 28 Dec 2007 00:11 GMT >Anyway, I'm forced to use an Access file because I was using SQL Express >but I received a "cease & desist" email from corporate. They detected my >SQL instance and told me it was unauthroized and needed to be >uninstalled. Morons.
>The file is going to be staged in a shared directory and several people >use the app. So i'm trying to make each connection to the MDB file as >quick as possible to avoid simultaneous hits. How many users entering/updating data?
Tony
 Signature Tony Toews, Microsoft Access MVP Please respond only in the newsgroups so that others can read the entire thread of messages. Microsoft Access Links, Hints, Tips & Accounting Systems at http://www.granite.ab.ca/accsmstr.htm Tony's Microsoft Access Blog - http://msmvps.com/blogs/access/
Terry Olsen - 28 Dec 2007 04:18 GMT There's about 20 people in our work group that will be updating the data. They are all IT Technicians and the database keeps all the PC Information (we have around 2000 PC's in our district). The database is often used because in addition to the PC audit info, it's also used for our "Netop Phonebook" and disaster recovery information (where is the current ghost image located for each pc?). It's also used for our WakeOnLan requirements. So it's a pretty busy database. Shame we had to lose the SQL db.
Tony Toews [MVP] - 28 Dec 2007 06:03 GMT >There's about 20 people in our work group that will be updating the >data. They are all IT Technicians and the database keeps all the PC [quoted text clipped - 4 lines] >WakeOnLan requirements. So it's a pretty busy database. Shame we had to >lose the SQL db. See my reply to your other posting.
Tony
 Signature Tony Toews, Microsoft Access MVP Please respond only in the newsgroups so that others can read the entire thread of messages. Microsoft Access Links, Hints, Tips & Accounting Systems at http://www.granite.ab.ca/accsmstr.htm Tony's Microsoft Access Blog - http://msmvps.com/blogs/access/
David W. Fenton - 28 Dec 2007 19:52 GMT > There's about 20 people in our work group that will be updating > the data. They are all IT Technicians and the database keeps all [quoted text clipped - 4 lines] > pc?). It's also used for our WakeOnLan requirements. So it's a > pretty busy database. Shame we had to lose the SQL db. With so many functions in one MDB, it sounds to me like you might be wise to seperate out the different functions into different back ends, so that should one of them be corrupted, it won't take down the others.
Of course, that may not be worth the effort if the different functions are interdependent (and have RI defined between them). But any complete sets of tables that are related but no related to others would be a good candidate for pulling out into a different MDB back end.
Just a thought.
Seems to me that you really ought to go to your direct supervisor and work up the management chain to get authorization to use SQL Server.
 Signature David W. Fenton http://www.dfenton.com/ usenet at dfenton dot com http://www.dfenton.com/DFA/
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