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MS Access Forum / General 1 / June 2006

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Can Crystal Reports be integrated in an Access97 runtime environment?

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Tony Ciconte - 30 May 2006 13:27 GMT
We are evaluating the prospect of integrating and/or using Crystal
Reports with some of our current products. Some of these are still in
Access 97 and are running well. Since we cannot include the report
wizard in a runtime environment, we are looking at ad hoc report
writers like Crystal.

Can we include Crystal with our runtimes and/or is there another
report writer that we should be looking at? Any and all help is
greatly appreciated.

TC
Larry Linson - 30 May 2006 22:46 GMT
> We are evaluating the prospect of integrating and/or using Crystal
> Reports with some of our current products. Some of these are still in
[quoted text clipped - 5 lines]
> report writer that we should be looking at? Any and all help is
> greatly appreciated.

Especially as you are still deciding on a Report Writer, this seems an
excellent question to ask the manufacturer of Crystal Reports. It may depend
on how you have your runtimes set up, security, etc., but the Crystal
Reports folks would be the ones who should have the information.

 Larry Linson
 Microsoft Access MVP
aaron.kempf@gmail.com - 31 May 2006 00:18 GMT
honestly; access has the best reporting anywhere; i dont know why in
the hell you would want to do that.

don't you wish you could subreport like me?
don't you?
don't you?

-Aaron
w_a_n_n_a_l_l_ -@-_s_b_c_g_l_o_b_a_l._n_e_t - 31 May 2006 05:37 GMT
Larry Linson - 01 Jun 2006 05:46 GMT
> honestly; access has the best reporting
> anywhere; i dont know why in
> the hell you would want to do that.

I agree with you that Access has the best reporting I have found in any
software product.  But, that was not the question that the O.P. asked.

> don't you wish you could subreport like me?
> don't you?
> don't you?

I don't know because I haven't seen any of your Subreports, but because the
only reporting mechanism I use is Access Reports, I do use Subreports when
appropriate.

 Larry Linson
 Microsoft Access MVP
aaron.kempf@gmail.com - 02 Jun 2006 04:16 GMT
crystal can only subreport one level deep

or something ridiculous like that

i ran into it a ton; when i was converting mdb-> crystal reports; about
100 reports in a month about 4 years ago

-aaron

>  > honestly; access has the best reporting
>  > anywhere; i dont know why in
[quoted text clipped - 13 lines]
>   Larry Linson
>   Microsoft Access MVP
SusanV - 02 Jun 2006 13:38 GMT
How do you allow users to create reports (create = design new) when
deploying MDE's? IIRC, that was the OP's original problem, and I'd love to
get around it myself...

SusanV

> crystal can only subreport one level deep
>
[quoted text clipped - 24 lines]
>>   Larry Linson
>>   Microsoft Access MVP
Rick Wannall - 02 Jun 2006 14:42 GMT
Simple answer:  You don't create reports in an MDE.  Not the developer, not
the user, not anybody.

That's a good thing, bacause you should never, ever let users create objects
in any live application object or have direct access to data stores.

I saw a post, perhaps in another chain, that offered the correct answer:
With the MDE, distribute an MDB and let users create reports in that MDB.
You must use an MDB if you want to create a form, a report, or any kind of
module.

There are ways to look into the MDB from the main app and run reports from
there.  You'll have an issue of deciding whether you can replace the mdb at
will (almost certainly not) and what to do if you must replace it (e.g.,
import existing reports).  If properly planned you can probably avoid having
to have much to do with the external MDB.

The moment you go this route, you have a problem of controling how users get
to data.

Worst idea:  Just link to all the underlying tables you need and let users
work from that.  Very hard to control anything about data access in this
arrangement.

Slightly better:  Don't link to anything from the MDB.  Create queries that
present the kind of data from which users can easily make reports, and fully
qualify the tables in the FROM clause with the path/mdbname/tablename.  You
can't hide them, and unless you're using Access security you can't keep
users from opening them up to look at the SQL.

Much better:  You may not be up for this level of additional effort, but the
best way to allow users to create reports generally, regardless of the tool
really, is to create a data warehouse.  Basically you would use queries such
as described above (user-oriented data presentation) without having to
expose them to the users.

You get the users to work with you to define what sort of data presentations
they need to see in order to make reports.  You create those queries.  You
export the data they retrieve on some periodic basis (daily is a good start)
to a data warehouse.  That external MDB is the data warehouse.

You make this contract with your users:  I (developer) control the tables
that exist over there.  The will be replaced regularly with fresh data.  You
(users) can create queries, reports, forms, anything you like.  Remember
that the data you're looking at is a data warehouse.  Do not perform data
entry there.  Use the app for data entry.  Use the warehouse for ad hoc
reporting.  What you'll find is that with time you will discover reports
that you can and should incorporate into the application.

They get to create reports and anything else they like.  You retain control
of data access.  You leven get some very knowledgeable users creating
reports that will improve the utility of the application.  Win, win, win.
SusanV - 02 Jun 2006 15:59 GMT
Wow, excellent response! That's what I thought - no way around it for MDE,
and they are NOT getting an MDB - too many problems in the past with things
being altered or deleted. Your other suggestions sound interesting, but are
far too labor intensive for the minimal advantages returned, at least in
this case. Being as I'm in-house, when users need new reports I do the
design for them, then redistribute the MDE frontend, and that's working for
us.

Thanks, Rick, for taking the time to lay that all out so clearly

SusanV

> Simple answer:  You don't create reports in an MDE.  Not the developer,
> not
[quoted text clipped - 63 lines]
> of data access.  You leven get some very knowledgeable users creating
> reports that will improve the utility of the application.  Win, win, win.
aaron.kempf@gmail.com - 05 Jun 2006 23:09 GMT
Rick

you're a paranoid f.cking retard and you should learn how to use access
before talking sh.t.

wait a second.

I agree with what you're saying for data warehouses.

What you say here though:
> That's a good thing, bacause you should never, ever let users create objects
> in any live application object or have direct access to data stores.

I spit on you and your mothers grave; because you are just flat-out
wrong.

-Aaron

> Simple answer:  You don't create reports in an MDE.  Not the developer, not
> the user, not anybody.
[quoted text clipped - 48 lines]
> of data access.  You leven get some very knowledgeable users creating
> reports that will improve the utility of the application.  Win, win, win.
Tim Marshall - 06 Jun 2006 06:40 GMT
> I spit on you and your mothers grave; because

Ummm, I must be missing something.  What did this guy do to provoke such
a reaction?

Do you swat flies with an artillery barrage instead of a flyswatter?

Good heavens...
Signature

Tim    http://www.ucs.mun.ca/~tmarshal/
^o<
/#) "Burp-beep, burp-beep, burp-beep?" - Quaker Jake
/^^ "Whatcha doin?" - Ditto  "TIM-MAY!!" - Me

Larry Linson - 06 Jun 2006 06:55 GMT
> you're a paranoid f***ing retard and you
> should learn how to use access before
[quoted text clipped - 3 lines]
>
> I agree with what you're saying for data warehouses.

And, if it made Rick what you describe, what does that make you?

> What you say here though:
>> That's a good thing, bacause you should never,
[quoted text clipped - 3 lines]
> I spit on you and your mothers grave; because
> you are just flat-out wrong.

The drive-by poster strikes again, assuring that whatever he's aiming for,
he'll be _spitting into the wind_ with whatever he may have to offer here.

 Larry Linson
 Microsoft Access MVP
Tony Ciconte - 03 Jun 2006 15:22 GMT
Aaron,

As i mentioned in my original email, I am distributing a runtime. You
cannot include the report wizards with runtimes and that is why I
cannot use the Access report writer.

JM

>honestly; access has the best reporting anywhere; i dont know why in
>the hell you would want to do that.
[quoted text clipped - 4 lines]
>
>-Aaron
 
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