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MS Access Forum / General 2 / July 2007

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http://www.beautifulminds-us.com - 20 Jul 2007 13:50 GMT
I am intermediate when it comes to building a database. Unfortunately, what I
need either goes beyond my knowledge or I just forgot how to do it.

I am building a db for my business. The db is not online, just for me to
keep track of items, costs, expenses, so on and so forth. Right now I am
trying to tie in a totals box for the following:

Sale of the item - the % of our commission - expenses = what's left

As simple as that sounds, I don't want a lot of subforms and would rather do
it in a dlookup, or any other way that wouldn't clutter the design view.

The expenses are in several different tbls. (gas, copies, telephone calls,
etc.) The information I need for each will conflict if I have create an query.
Bob Quintal - 20 Jul 2007 13:23 GMT
=?Utf-8?B?aHR0cDovL3d3dy5iZWF1dGlmdWxtaW5kcy11cy5jb20=?=

> I am intermediate when it comes to building a database.
> Unfortunately, what I need either goes beyond my knowledge or
[quoted text clipped - 15 lines]
> telephone calls, etc.) The information I need for each will
> conflict if I have create an query.

The fact that expenses are in several tables is the root of your
problem. Becaiuse of this, you'll need to build an UNION Query
then a summary query based on the union query, then you could
use a DLookup() function to return expenses.


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Bob Quintal

PA is y I've altered my email address.

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Hunter57 - 20 Jul 2007 14:30 GMT
Hi,

You might want to check out the Accounts Ledger database template for Access
here:  
http://office.microsoft.com/en-us/templates/TC010175341033.aspx?CategoryID=CT101
426031033&av=ZAC000


You can clear all of the sample data in the template by creating a new blank
database, and importing everything from the Template into your new DB.  Be
sure to click all of the tabs and select everything.

Best to you,
Hunter57

> I am intermediate when it comes to building a database. Unfortunately, what I
> need either goes beyond my knowledge or I just forgot how to do it.
[quoted text clipped - 10 lines]
> The expenses are in several different tbls. (gas, copies, telephone calls,
> etc.) The information I need for each will conflict if I have create an query.
Tony Toews [MVP] - 21 Jul 2007 00:28 GMT
http://www.beautifulminds-us.com

>As simple as that sounds, I don't want a lot of subforms and would rather do
>it in a dlookup, or any other way that wouldn't clutter the design view.

Subforms are well, well worth using.  They may "clutter" up the screen
but they solve a lot of interface problems.

>The expenses are in several different tbls. (gas, copies, telephone calls,
>etc.) The information I need for each will conflict if I have create an query.

I'd suggest having one table for all your expenses with an expense
type with a join to the expense type table.

Tony
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Tony Toews, Microsoft Access MVP
  Please respond only in the newsgroups so that others can
read the entire thread of messages.
  Microsoft Access Links, Hints, Tips & Accounting Systems at
http://www.granite.ab.ca/accsmstr.htm
  Tony's Microsoft Access Blog - http://msmvps.com/blogs/access/

 
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