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MS Access Forum / Database Design / August 2004

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Do not allow any manual data entry

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Big Tony - 23 Aug 2004 23:17 GMT
I have a two field table, where the first fields allows a
user to choose from a drop down box a list of categories
(from a table).  

Based on their choice of category, the computer runs a
macro (shown below) which gives them a choice of
subcategories to choose based on their first choice.  In
both fields I have chosen limit to list, but somehow the
second field is still allowing data entrants to type into
the field.  How do I stop this madness?

(SELECT [Diagnoses Categories].DXCategoryID, [Diagnoses
Categories].DiagnosesCategory FROM [Diagnoses
Categories]; )
Jeff Boyce - 24 Aug 2004 11:54 GMT
From your description, it sounds like you have:

 * used the lookup data-type field in a table, and
 * allow data entry directly in the table.

These are both confusing practices.  Check
www.mvps.org/access/lookupfields.htm for info on the former.

Data entry is better handled in forms, which have a rich Event environment,
better for controlling what users see and can do.

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Good luck

Jeff Boyce
<Access MVP

 
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