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MS Access Forum / Reports / Printing / April 2008

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Changing report pages to separate Excel files

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Shawn Johnson - 08 Apr 2008 13:49 GMT
I have an ERP system that we are converting over to a non-compatible system
(aren't they always?).  Basically, we are a manufacturing site with product
formulations, qc specifications, etc.

Because the systems are incompatible with each other, and only certain
pieces of data can be migrated over, I am trying to come up with a solution
to give us what we need and save us manual input time.

In a nutshell, I can connect to our system through ODBC and generate a
Access report that will basically show us our product formulas with
associated QC specifications for testing.  I have done this already,
everything works, and I can generate a complete report by formula of the
ingredients as well as any testing information.

The problem is this... in a perfect world, I'd just dump this report out for
archival purposes and be done with it.  Unfortunately, when we loose our old
system, we will loose our ability to do go back.  

The plan right now is to create a separate Excel spreadsheet for each one of
our products and regurgitate the information I generated in the report.  The
reason for choosing Excel is that it is formattable, they can edit the data
at some point in time, we can create a template, and everyone has and uses
it.  Though this approach will work, I am hoping there is a better way to do
it.

What I would like to do is to take my existing report and export it to
Excel.  I know I can do this already.  But the catch is that I'd like to have
a separate Excel file automatically created for each product.  Is there any
way to force a file to be created for each change in product formula?
John Spencer - 08 Apr 2008 17:21 GMT
I may be off base here.

If you can connect via ODBC you should be able to import the data into
Access tables and keep a copy of the data as it exists.

There are some restrictions:
-- database size - 2 gigs
-- proprietary rules on the data structure of your current source
are two that come to mind.

Signature

John Spencer
Access MVP 2002-2005, 2007-2008
Center for Health Program Development and Management
University of Maryland Baltimore County
.

>I have an ERP system that we are converting over to a non-compatible system
> (aren't they always?).  Basically, we are a manufacturing site with
[quoted text clipped - 35 lines]
> any
> way to force a file to be created for each change in product formula?
Shawn Johnson - 08 Apr 2008 19:50 GMT
John,

You are absolutely right.  I have done this already, in fact.

The problem is that the intent is to have a separate EXCEL file for each
product/formula.  If I could keep this in Access, and have people work within
that, I would have.  

> I may be off base here.
>
[quoted text clipped - 45 lines]
> > any
> > way to force a file to be created for each change in product formula?
Klatuu - 08 Apr 2008 22:55 GMT
If you have the data in Access tables, then you can create a query that
limits its ouput to the specified product.
Use the TransferSpreadsheet method to actually produce the excel sheets.

Signature

Dave Hargis, Microsoft Access MVP

> John,
>
[quoted text clipped - 53 lines]
> > > any
> > > way to force a file to be created for each change in product formula?
 
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