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MS Access Forum / Queries / July 2006

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Access Query Right Align

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Donna - 06 Jul 2006 15:52 GMT
I am trying to export a query to a .txt file. I can't get the number field to
right align. Any help would be appreciated.
MGFoster - 06 Jul 2006 20:16 GMT
> I am trying to export a query to a .txt file. I can't get the number field to
> right align. Any help would be appreciated.

Numbers right-align automatically.  You must be converting a number to a
string.  Without seeing your query I can only guess at a solution.

If a string-number has to be right aligned you can convert it back to a
number like this:

  CDbl(string_number)

This will convert the number to a Double.  Use whatever number type
conversion you want [CDbl(), CInt(), CByte(), CCur(), etc.].

If that doesn't work you can use a padding expression on the string
number, but you have to know the width of the output column.  Say the
width of the column was 7 characters.  Something like the following
would right-align the string-number "123":

  String(7-Len("123"),"0") & "123"

This will yield 0000123 in the output.  (I used zeros to show the
padding that aligns the number to the right).

You can substitute the name of the string_number column for "123" (I'll
use a space as the padding this time):

  String(7-Len(string_number), " ") & string_number

If the string_number value was "632" the output would look like this:

  "    632"

without the quotes.
Signature

MGFoster:::mgf00 <at> earthlink <decimal-point> net
Oakland, CA (USA)

Donna - 06 Jul 2006 21:06 GMT
Do you mind if I email you a pic of my query properties??

> I am trying to export a query to a .txt file. I can't get the number field to
> right align. Any help would be appreciated.
Gary Walter - 07 Jul 2006 12:49 GMT
>I am trying to export a query to a .txt file. I can't get the number field
>to
> right align. Any help would be appreciated.

PMFBI

I just hate to see you waste time on something
that will frustrate you with marginal results...

if you choose Fixed Width in export text wizard,
all fields (number and text) will just plain left align..

you could try to change to a Tab delimited
with {none} Text Qualifier and play with
the fields as has been suggested

or

use VB to print out to the text file
and play with tabbing there also.

But..the best and simplest advice I can offer.....

Create a report based on your query
where all this can be done easily.

You can then export this report to a .txt or .rtf file.

If not quite what you want, go back and change
something in report where it is easy.

Aplogies again for butting in...
Donna - 11 Jul 2006 17:54 GMT
This export has to be in a specific format because it is going to be imported
into the accounts payable system. Is there no way to right align the number
field???

> >I am trying to export a query to a .txt file. I can't get the number field
> >to
[quoted text clipped - 28 lines]
>
> Aplogies again for butting in...
John Vinson - 11 Jul 2006 18:48 GMT
>This export has to be in a specific format because it is going to be imported
>into the accounts payable system. Is there no way to right align the number
>field???

You can use the Format() function to convert the number to a text
string. For example, an expression like

ExpNum: Format([numberfield], "00000000.00")

will convert the number to an 8 digit zero filled number with two
decimal places. If you need blank filled 8 digits, then

Right("        " & Format([numberfield], "#.00"), 8)

should do the job (though it will truncate larger numbers without
warning).

                 John W. Vinson[MVP]  
Donna - 11 Jul 2006 19:00 GMT
It still left-aligns the field. Here is what I put in the "field name" in the
design view of the query: amt: Format([true-amt],"000000.00")

It looks great all thru the export after I apply the export specification,
but when the .txt file is created it is left aligned.

> >This export has to be in a specific format because it is going to be imported
> >into the accounts payable system. Is there no way to right align the number
[quoted text clipped - 14 lines]
>
>                   John W. Vinson[MVP]  
Gary Walter - 12 Jul 2006 13:02 GMT
Did you save as a "spec?"

Then one of the "SpecID's" in
the table created by following SQL
will be what you have so far....
which I understand you as saying
works great except for alignment
of one field...

SELECT
M.Attributes,
M.DataType,
M.FieldName,
M.IndexType,
M.SkipColumn,
M.SpecID,
M.Start,
M.Width
INTO
tblSaveIMEXColumns
FROM
MSysIMEXColumns AS M
ORDER BY
M.SpecID,
M.Start;

SELECT
I.DateDelim,
I.DateFourDigitYear,
I.DateLeadingZeros,
I.DateOrder,
I.DecimalPoint,
I.FieldSeparator,
I.FileType,
I.SpecID,
I.SpecName,
I.SpecType,
I.StartRow,
I.TextDelim,
I.TimeDelim
INTO
tblSaveIMEX
FROM
MSysImexSpecs AS I;

If you copy specs for your export
from tblSaveIMEXColumns here
in readable form
(actually only need following fields):

DataType FieldName Start  Width

and identify field you want right-aligned

I will try to pump out a "quick-and-dirty"
text export subroutine for you.

We are real busy here preparing to convert
from ISBN's with 10 digits to new 13 digits,
or else one should just have a routine that
accepts

--SpecID for tblSaveIMEXColumns
(where one more field was added to it say
"RightAlign" Yes/No, default 0)

--recordset of data

--path/filename of text file

It's not hard to print a string you prepare
yourself to a text file.

   Dim hFile As Long
   Dim strPath As String
   Dim strTextLine As String
   Dim rst As DAO.Recordset

       strPath = "C:\xxx.txt"

       strSQL = "SELECT ...."
       Set rst = CurrentDb.OpenRecordset(strSQL, dbOpenDynaset)

       With rst
          .MoveFirst

         'First get a new file handle
          hFile = FreeFile

          'Open the strPath to write the text
          Open strPath For Output As hFile

          Do While (Not .EOF)
                strTextLine = ""
                'collect field values into strTextLine
                'in order/width per IMEX Spec;
                'left-align all but your one field

                'print the collected string to textfile
                Print #hFile, strTextLine

               'get next record
               .MoveNext
          Loop

       End With

       Close hFile    ' Close file.

       rst.Close

> It still left-aligns the field. Here is what I put in the "field name" in
> the
[quoted text clipped - 23 lines]
>>
>>                   John W. Vinson[MVP]
Donna - 12 Jul 2006 14:24 GMT
Gary - here is the specs for the export specification. Everything I know
about Access I taught myself, so all that 'language' you posted may as well
be Greek. haha I appreciate your help.

If I understand correctly, you can create a schema.ini file which I can save
in the folder where the export is to be placed and everythime I export, the
amount field will right align, right??

The name of the Query I am exporting is AP Payment Export if this matters.

Field Name    Start    Width
ssn-name                   1    25
date                   26    6
FILLER5                   32    5
v#                   37    6
FILLER3                   43    3
amt                   46    9
FILLER1                   55    1
case#                   56    25
charge                   81    4
FILLER5A                   85    5
FREQ                   90    2
FILLER10                   92    10

> Did you save as a "spec?"
>
[quoted text clipped - 134 lines]
> >>
> >>                   John W. Vinson[MVP]
Gary Walter - 12 Jul 2006 17:34 GMT
missing 1 requested field please

DataType FieldName Start  Width

this will not involve a schema.ini file....
this will read in field values for a record,
then create *line* in code for that record,
then write that line to a text file....

if that's too complicated for you,
tell me now so I don't waste my
time please...

if not, it might also help me
if you could copy here a few lines
of the "badly aligned text file"

thanks

> Gary - here is the specs for the export specification. Everything I know
> about Access I taught myself, so all that 'language' you posted may as well
[quoted text clipped - 158 lines]
> > >>
> > >>                   John W. Vinson[MVP]
Donna - 12 Jul 2006 17:49 GMT
Gary - The DataType is text for all fields. The field that needs to be
right-aligned is the "amt" field. I know this is asking a lot, but I really,
really appreciate your help.

> missing 1 requested field please
>
[quoted text clipped - 182 lines]
> > > >>
> > > >>                   John W. Vinson[MVP]
Gary Walter - 12 Jul 2006 18:22 GMT
start a new module

copy and paste this function
into the new module

save module as "modTest"

in top menu, click on Compile..
from "Debug" drop-down

if all above went well,
test it by:

in Immediate Window at bottom
of window, type

fExpAP_Pmt

and hit <ENTER> key

'***start code****
Option Explicit
Public Function fExpAP_Pmt() As Boolean
On Error GoTo Err_fExpAP_Pmt
   Dim strPath As String
   Dim rst As DAO.Recordset
   Dim hFile As Long
   Dim strTextLine As String
   Dim varCurFld As Variant

   strPath = "C:\xxx.txt"

   Set rst = CurrentDb.OpenRecordset("AP Payment Export", _
                                       dbOpenSnapshot)

   With rst
       .MoveFirst

       'First get a new file handle
       hFile = FreeFile

       'Open the strPath to write the text
       Open strPath For Output As hFile

       Do While (Not .EOF)
           strTextLine = ""
           'collect field values into strTextLine
           'in order/width per IMEX Spec;
           'left-align all but your one field

           'ssn-name  1 25
           varCurFld = Left(rst![ssn-name] & Space(25), 25)
           strTextLine = strTextLine & varCurFld

           'date      26 6
           varCurFld = Left(rst![Date] & Space(6), 6)
           strTextLine = strTextLine & varCurFld

           'FILLER5   32 5
           varCurFld = Left(rst!FILLERS & Space(5), 5)
           strTextLine = strTextLine & varCurFld

           'v#        37 6
           varCurFld = Left(rst![v#] & Space(6), 6)
           strTextLine = strTextLine & varCurFld

           'FILLER3   43 3
           varCurFld = Left(rst!FILLER3 & Space(3), 3)
           strTextLine = strTextLine & varCurFld

           'amt       46 9  <---RIGHT ALIGN
           varCurFld = Right(Space(9) & rst!amt, 9)
           strTextLine = strTextLine & varCurFld

           'FILLER1   55 1
           varCurFld = Left(rst!FILLER1 & Space(1), 1)
           strTextLine = strTextLine & varCurFld

           'case#     56 25
           varCurFld = Left(rst![case#] & Space(25), 25)
           strTextLine = strTextLine & varCurFld

           'charge    81 4
           varCurFld = Left(rst!charge & Space(4), 4)
           strTextLine = strTextLine & varCurFld

           'FILLER5A  85 5
           varCurFld = Left(rst!FILLER5A & Space(5), 5)
           strTextLine = strTextLine & varCurFld

           'FREQ      90 2
           varCurFld = Left(rst!FREQ & Space(2), 2)
           strTextLine = strTextLine & varCurFld

           'FILLER10  92 10
           varCurFld = Left(rst!FILLER10 & Space(10), 10)
           strTextLine = strTextLine & varCurFld

           'print the collected string to textfile
           Print #hFile, strTextLine

           'get next record
           .MoveNext
      Loop

   End With

   Close hFile    ' Close file.

   rst.Close

   fExpAP_Pmt = True

Exit_fExpAP_Pmt:
   Set rst = Nothing
   Reset
   Exit Function

Err_fExpAP_Pmt:
   MsgBox Err.Number & " " & Err.Description
   Resume Exit_fExpAP_Pmt
End Function
'***end code***

> Gary - The DataType is text for all fields. The field that needs to be
> right-aligned is the "amt" field. I know this is asking a lot, but I really,
[quoted text clipped - 186 lines]
> > > > >>
> > > > >>                   John W. Vinson[MVP]
Donna - 12 Jul 2006 19:21 GMT
Thanks for the code!!!! I know you are busy, so if you can't help me, please
let me know. I absolutely do not want to hinder you.

I have a couple of questions:

1.  "C:\xxx.txt" - is this where I input the location of where I want the
txt tile to be exported?
2.  I keyed in fExpAP_Pmt at the very bottom left hand corner of the page
after I compiled, hit enter and nothing happened.
3. Can I set up a Macro to automatically run this module?

> start a new module
>
[quoted text clipped - 281 lines]
> > > > >
> > > > >         End With
Gary Walter - 12 Jul 2006 21:44 GMT
this is all untested code...
plus, quick-and-dirty....

1) you can change "C:\xxx.txt" to a
for-sure path and filename...
be sure and save/compile again

if it wasn't q&d, one would input
this path/filename when call function,
then, code would test if it exists,
and if it does, ask user if wanted
to overwrite it or cancel....

but I don't even know if what is
there works, or if it works, does
what you want.

2) in the window where you entered
code for module, there usually is a
"bottom window" with a title bar of
"Immediate"

if it is not there, then hit

<CTRL> G  keys simultaneously

that's what they call the "Immediate Window"

3) if it works and does what you want

(all off top of my head, so probably
something wrong somewhere)

   you could create a macro to run it,

 or (recommended),
put a command button on a form
that runs it when clicked.

> Thanks for the code!!!! I know you are busy, so if you can't help me,
> please
[quoted text clipped - 294 lines]
>> > > > >
>> > > > >         End With
Donna - 12 Jul 2006 21:56 GMT
I typed in fExpAP_Pmt and hit enter and I got this error:

Compile error:
Ambiguous name detected: fExpAP_Pmt

> this is all untested code...
> plus, quick-and-dirty....
[quoted text clipped - 282 lines]
> >> > > > >
> >> > > > > I will try to pump out a "quick-and-dirty"
Gary Walter - 12 Jul 2006 22:03 GMT
did you cut the attempt earlier
to run the function in the wrong
window?

>I typed in fExpAP_Pmt and hit enter and I got this error:
>
[quoted text clipped - 294 lines]
>> >> > > > >
>> >> > > > > I will try to pump out a "quick-and-dirty"
Donna - 13 Jul 2006 13:48 GMT
I deleted the original modTest and created a new one. When I ran it, this is
the message I received:

3265 Item not found in this collection.

> did you cut the attempt earlier
> to run the function in the wrong
[quoted text clipped - 276 lines]
> >> >> > > > > I.DecimalPoint,
> >> >> > > > > I.FieldSeparator,
Gary Walter - 13 Jul 2006 14:39 GMT
I never use spaces in query/table names,
so forgive me if I forget to bracket..

change following code line
(put brackets around query name)

   Set rst = CurrentDb.OpenRecordset("AP Payment Export", _
                                       dbOpenSnapshot)

to

   Set rst = CurrentDb.OpenRecordset("[AP Payment Export]", _
                                       dbOpenSnapshot)

that is...if query name is for sure "AP Payment Export"

save your code and compile again

if you put a question mark in front of the
function when you type in Immediate
Window, you will get "True" if it completes
properly, i.e., in Immediate Window, type

?fExpAP_Pmt

hopefully, you will get True w/change

>I deleted the original modTest and created a new one. When I ran it, this
>is
[quoted text clipped - 288 lines]
>> >> >> > > > > I.DecimalPoint,
>> >> >> > > > > I.FieldSeparator,
Donna - 13 Jul 2006 14:59 GMT
Forgive you..???? For what, helping!! I am grateful for your help. I changed
the code, and I copied the name from the query and pasted it into the code to
make sure I got it exactly correct. Here is what that line says:

Set rst = CurrentDb.OpenRecordset("[AP Payment Export]", _
                                       dbOpenSnapshot)

When I ran it, I got this message: 3078 The Microsoft Jet database engine
cannot find the input table or qury '[AP Payment Export]'. Make sure it
exists and that its name is spelled correctly.

> I never use spaces in query/table names,
> so forgive me if I forget to bracket..
[quoted text clipped - 274 lines]
> >> >> >> > > > v#                 37 6
> >> >> >> > > > FILLER3                 43 3
Gary Walter - 13 Jul 2006 15:11 GMT
sorry, change it back (remove brackets),
then make the following change:
(FILLER5 instead of FILLERS)

          'FILLER5   32 5
           varCurFld = Left(rst!FILLERS & Space(5), 5)
           strTextLine = strTextLine & varCurFld

should be

           'FILLER5   32 5
           varCurFld = Left(rst!FILLER5 & Space(5), 5)
           strTextLine = strTextLine & varCurFld

hopefully that will do it....8-)

> Here is what that line says:
>
[quoted text clipped - 289 lines]
>> >> >> >> > > > v#                 37 6
>> >> >> >> > > > FILLER3                 43 3
Donna - 13 Jul 2006 15:22 GMT
It said "True"....... woohoo!!!!  Now, I just need to come up with a way to
export it to my specific drive, and replace the current file, if any, right?
How can I look at the results?

URFANTASTIC!!!! :0)

> sorry, change it back (remove brackets),
> then make the following change:
[quoted text clipped - 269 lines]
> >> >> >> >> > > if you could copy here a few lines
> >> >> >> >> > > of the "badly aligned text file"
Donna - 13 Jul 2006 15:25 GMT
Sorry, It put it in the correct file and it looks GREAT!!!!!!  I can't tell
you how much you have helped me. If you ever need anything (tax related,
definitely NOT VB) contact me.

Donna D. Driver
Tax Manager
ph: 615-231-2822
fax: 615-231-2505
Captain D's, LLC
1717 Elm Hill Pike, Ste A-1
Nashville, TN  37210

> sorry, change it back (remove brackets),
> then make the following change:
[quoted text clipped - 269 lines]
> >> >> >> >> > > if you could copy here a few lines
> >> >> >> >> > > of the "badly aligned text file"
Gary Walter - 13 Jul 2006 16:52 GMT
great! want to try something else?

do you remember what you named your
original export specification (it would
be in tblSaveIMEX.SpecName)?

you created 2 tables earlier using
following queries:

SELECT
M.Attributes,
M.DataType,
M.FieldName,
M.IndexType,
M.SkipColumn,
M.SpecID,
M.Start,
M.Width
INTO
tblSaveIMEXColumns
FROM
MSysIMEXColumns AS M
ORDER BY
M.SpecID,
M.Start;

SELECT
I.DateDelim,
I.DateFourDigitYear,
I.DateLeadingZeros,
I.DateOrder,
I.DecimalPoint,
I.FieldSeparator,
I.FileType,
I.SpecID,
I.SpecName,
I.SpecType,
I.StartRow,
I.TextDelim,
I.TimeDelim
INTO
tblSaveIMEX
FROM
MSysImexSpecs AS I;

Add a field to  "tblSaveIMEXColumns"
   '"RightAlign" Yes/No, default 0

then change RightAlign to -1
   for column(s) wanted right-aligned

then, paste following code into
your module:

'***start code***
Public Function fExportSpec(pPath As String, _
                           pQryName As String, _
                           pSpec As String) As Boolean
On Error GoTo Err_fExportSpec
   Dim strPath As String
   Dim rstQry As DAO.Recordset
   Dim rstSpec As DAO.Recordset
   Dim strSQL As String
   Dim hFile As Long
   Dim strTextLine As String
   Dim strFldName As String
   Dim lngWidth As Long
   Dim varCurFld As Variant

   'test example:
   'to save "qryTestExport"
   'to file "C:\newxx.txt"
   'using Export Specification "testspec"
   '
   'in Immediate Window, type
   '?fexportspec("C:\newxxx.txt","qryTestExport","testspec")

   'NOTE: Code below does not test for valid parameters!
   '      Probably good idea to add that.
   '
   strPath = pPath

   Set rstQry = CurrentDb.OpenRecordset(pQryName, dbOpenSnapshot)

   strSQL = "SELECT C.FieldName, C.Start, C.Width, RightAlign " _
           & "FROM tblSaveIMEX AS I " _
           & "INNER JOIN tblSaveIMEXColumns AS C " _
           & "ON I.SpecID = C.SpecID " _
           & "WHERE i.SpecName = '" & pSpec & "' " _
           & "ORDER BY C.Start"
   Set rstSpec = CurrentDb.OpenRecordset(strSQL, dbOpenDynaset)

   'First get a new file handle
   hFile = FreeFile

   'Open the strPath to write the text
   Open strPath For Output As hFile

   With rstQry
       .MoveFirst

       Do While (Not .EOF)
           strTextLine = ""
           'collect field values into strTextLine
           'in order/width per IMEX Spec;
           'left-align all but field(s)
           'where wanted RightAlign
           With rstSpec
               .MoveFirst
               Do While Not .EOF
                   strFldName = !FieldName
                   lngWidth = !Width
                   varCurFld = rstQry(strFldName)
                   If !rightalign = 0 Then
                       varCurFld = Left(varCurFld _
                             & Space(lngWidth), lngWidth)
                   Else
                       varCurFld = Right(Space(lngWidth) _
                               & varCurFld, lngWidth)
                   End If
                   strTextLine = strTextLine & varCurFld
                   .MoveNext
               Loop

           End With

           'print the collected string to textfile
           Print #hFile, strTextLine

           'get next record
           .MoveNext
      Loop

   End With

   Close hFile    ' Close file.

   rstQry.Close
   rstSpec.Close

   fExportSpec = True

Exit_fExportSpec:
   Set rstQry = Nothing
   Set rstSpec = Nothing
   Reset
   Exit Function

Err_fExportSpec:
   MsgBox Err.Number & " " & Err.Description
   Resume Exit_fExportSpec
End Function
'***end code***

save and compile.

Create a new form
(click on "Create form in Design View")

Add a command button to close the
form using wizard...
(select command button icon in toolbar,
double-click on form,
in wizard, choose
Form Operations/Close Form,
click Next,
choose Text radio button,
click Next,
type in "cmdClose" for meaningful name,
then click Finish)

While your new command button
is selected, in upper menu

Edit/Duplicate

Right-mouse click on new button
and choose "Properties"

Under "All" tab, change Name and Caption

Name ....cmdExportAP
Caption..Export AP to Text File

further down in Properties,
double-click in white space
beside "On Click"

you should now have "[Event Procedure]"
in white space, with little box to the right
of the white space.

click on that box (with 3 dots)

You now should be in VBA window
with cursor blinking in middle of

Private Sub cmdExportAP_Click()

End Sub

"in the middle," paste following code

'***start code***
On Error GoTo Err_cmdExportAP_Click
   Dim varResponse As Variant
   Dim strMsg As String
   Dim strPath As String
   Dim strQryName As String
   Dim strSpec As String

   strMsg = "Do you wish to export AP Pmts to text file?"
   varResponse = MsgBox(strMsg, vbOKCancel)
   If varResponse = vbCancel Then
       ' User chose to Cancel
       MsgBox "You chose to cancel export."
       GoTo Exit_cmdExportAP_Click
   Else
       'do it
       strMsg = "Please enter full export path " _
               & "and filename (C:\xxx.txt)"
       strPath = InputBox(strMsg, "Export", strPath)

       strQryName = "AP Payment Export"
       strSpec = "??????"

       'run export
       If fExportSpec(strPath, strQryName, strSpec) = True Then
           MsgBox "Successfully exported to " & strPath
       Else
           MsgBox "Export Failed!"
       End If

   End If

Exit_cmdExportAP_Click:
   Exit Sub

Err_cmdExportAP_Click:
   MsgBox Err.Description
   Resume Exit_cmdExportAP_Click
'***end code***

replace "??????" with actual name of spec in line

       strSpec = "??????"

Save and compile.

Save form and open, click on button.

Now you know how to add this button
to any form (I assume you don't really
need this separate form).
Donna - 13 Jul 2006 17:49 GMT
First of all, you have been so kind and patient, I just hate to keep
bothering you; I know you are very busy.

Ok, I know I am sounding pretty dumb, but I didn't create any files before,
I just copied the export specification info, which only listed the info I
gave you. I don't know what "tblSaveIMEXColumns" is (sorry).  I do need to
come up with a way to actually run the process, which it appears you have
some code her to do that, but I don't know what to do with it.

> great! want to try something else?
>
[quoted text clipped - 250 lines]
> to any form (I assume you don't really
> need this separate form).
Gary Walter - 13 Jul 2006 18:13 GMT
in Database Window
(the one with "Objects" down
the left side),
click on "Queries" in Objects list,
then click on
"Create query in Design view"
in "Show Table" dialog, click on Close.

In upper left menu, click on "SQL"

delete "SELECT;"

paste in one of the queries I typed
out for you

then click on red exclamation mark
to run it

then delete everything,
paste in other query I typed
out for you

then click on red exclamation mark
to run it

You now should have 2 new tables

if so, no need to save query

> First of all, you have been so kind and patient, I just hate to keep
> bothering you; I know you are very busy.
[quoted text clipped - 260 lines]
>> to any form (I assume you don't really
>> need this separate form).
Donna - 11 Jul 2006 18:08 GMT
The export has specefic criteria like column width. This .txt file will be
imported into our A/P system, so the amount field has to be right aligned.

> >I am trying to export a query to a .txt file. I can't get the number field
> >to
[quoted text clipped - 28 lines]
>
> Aplogies again for butting in...
Donna - 11 Jul 2006 18:56 GMT
It still left-aligns the field. Here is what I put in the "field name" in the
design view of the query: amt: Format([true-amt],"000000.00")

> I am trying to export a query to a .txt file. I can't get the number field to
> right align. Any help would be appreciated.
 
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