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MS Access Forum / New Users / March 2006

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mdb Structure Assistance

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Novice - 14 Mar 2006 20:55 GMT
I'm not exactly sure how to phrase this question, and I'm thankful for all of
the previous help I've received on setting up my database it's really been
educational.

Recap: I collect lists of parts used by various companies, I then convert
those part numbers to a universal part number.  I basically have one table
for part numbers, one table for universal part numbers, and a table to link
them because it's a many to many relationship.  

tbl-Parts
PartsID - pk
PartNumber
PartDescription

tbl-Universal
UniversalID - pk
UniversalNumber
UniversalDescription

tbl-PartsUniversal
PartsID - fk
UniversalID - fk

I have recently received an Excel spreadsheet this is a type of master list
that I have imported and made a new table.

tbl-MasterList
MasterID
PartNumber
UniversalNumber
Description

I receive the lists of Parts used by the companies in various Excel
spreadsheets, I would like to be able to import a column of part numbers from
the spreadsheets to a table like the tbl-Parts and have it look to the
tbl-MasterList and then populate the tbl-Universal so I can then query the
tbl-Parts and tbl-Universal for a complete list and then base a report on
that query for a complete list of parts and their matching universal numbers
in a printed format.  

Can someone give me some design layout / structure  advice on this type of
setup.

Thank you.
Klatuu - 14 Mar 2006 21:09 GMT
You just need 3 append queries that use the imported table as the source and
your existing tables as the targets.
Create a new query.  when it asks for a table, give it the name of the
Imported table.
Select Append as the query type.  It will ask you what to append table to
append to.
Select one of the 3 tables.  Then for each column in the imported table you
want to put in the target table, select the appropriate field in the target
table.
Repeat 3 times
Shake well
Serve over crushed ice.

> I'm not exactly sure how to phrase this question, and I'm thankful for all of
> the previous help I've received on setting up my database it's really been
[quoted text clipped - 40 lines]
>
> Thank you.
Novice - 14 Mar 2006 21:25 GMT
Thank you, I'll give that a try.

> You just need 3 append queries that use the imported table as the source and
> your existing tables as the targets.
[quoted text clipped - 53 lines]
> >
> > Thank you.
 
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