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MS Access Forum / Forms / March 2008

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Next Number and Unused Registration Number

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Frank Situmorang - 09 Mar 2008 05:48 GMT
"Anggota Jemaat" and for SS member( Sabbath School Member/not baptized yet)
we do not assingn the number ( live it blank/zero).

Thi is the VBA to add the next number if we fill the member type as Hurch
member
Private Sub AngtType_AfterUpdate()
If AngtType = "Anggota Jemaat" Then
       NoInd = Nz(DMax("[NoIn]", "bukuangkby")) + 1
   End If
If Not IsNull(Me.[AngtType].OldValue) Then
   If Me.[AngtType] <> Me.[AngtType].OldValue Then
       If MsgBox("Anda telah merobah!!, apakah sengaja mau merobah?",
vbYesNo + vbDefaultButton2 + vbQuestion) = vbNo Then
           ' Undo the changes
           Me.AngtType = Me.AngtType.OldValue
       End If
   End If
End If
End Sub

My question is what is the VBA if later we find out there is mischoice, it
should have been SS member we want to make it to ZERO.

Since the record now is among many records, what is the VBA so that system
will propose again this unused number is the next fill of church member.

Thanks for any idea provided.

Signature

H. Frank Situmorang

Steve Sanford - 09 Mar 2008 12:12 GMT
Hi Frank,

If I understand right, if AngtType = "SS member", you want to set NoInd = 0.

And you want to reuse the number if you change AngtType from "Anggota
Jemaat" to "SS member".

Here is your modified sub and a function to generate the next number:
(Watch for line wrap)

'--------code beg -------------------
Private Sub AngtType_AfterUpdate()
  If AngtType = "Anggota Jemaat" Then   '  1
'      NoInd = Nz(DMax("[NoIn]", "bukuangkby")) + 1 ***
     NoInd = GetNextNumber
     If Not IsNull(Me.[AngtType].OldValue) Then   '2
        If Me.[AngtType] <> Me.[AngtType].OldValue Then   '3
           If MsgBox("Anda telah merobah!!, apakah sengaja mau merobah?",
vbYesNo + vbDefaultButton2 + vbQuestion) = vbNo Then   ' 4
              ' Undo the changes
              Me.AngtType = Me.AngtType.OldValue
           End If   '4
        End If   '3
     End If   ' 2
  Else    '  1
     'If you want the field NULL, uncomment the this line
     ' NoInd=NULL
     ' and comment the the this line
     NoInd = 0  '***
  End If   '1
End Sub

Public Function GetNextNumber()
'Function to generate the next number
  Dim sSQL As String
  Dim r As DAO.Recordset
  Dim s As Byte

  'create a recordset
  sSQL = "select top 1 bukuangkby.noin + 1 as NN,"
  sSQL = sSQL & "  (select min(t.noin) - 1 from  bukuangkby as t where
t.noin >  bukuangkby.noin)"
  sSQL = sSQL & "  from  bukuangkby"
  sSQL = sSQL & "  where not exists (select t.noin from  bukuangkby as t
where t.noin =  bukuangkby.noin + 1)"
  sSQL = sSQL & "  AND bukuangkby.noin< (select Max(s.noin)+1 from  
bukuangkby as s)"
  sSQL = sSQL & "  Order By noin;"

  Set r = CurrentDb.OpenRecordset(sSQL)
  If r.RecordCount = 1 Then
     r.MoveFirst
     'return the number
     GetNextNumber = r.Fields(0)
  Else
     ' no number - let them know
     MsgBox "ERROR! Number not generated!!"
  End If

  'clean up
  r.Close
  Set r = Nothing

End Function
'--------code end -------------------

HTH
Signature

Steve S
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

> "Anggota Jemaat" and for SS member( Sabbath School Member/not baptized yet)
> we do not assingn the number ( live it blank/zero).
[quoted text clipped - 23 lines]
>
> Thanks for any idea provided.
Frank Situmorang - 09 Mar 2008 13:16 GMT
Thanks Steve for your quite addvance VBA, I am affraid that I do not
understand well. Because we are Indonesian not so good in English

Do you mean to say that we can reuse the number for the next record?. I want
to make sure that we have the same meaning, because if I finish this
database, we have more than 100 churches and I want to donate my work to them.

Let me illustrate it.

Chruch clerck filled out the form in Mar 7, 2008 as follows:

Rec.No.    NoInd   Angtype             Name  
--------    --------  ---------             --------
1                         SS Member        Boaz
2             1          Anggota Jemaat  Sarah
3             2          Anggota Jemaat  Elfrida
4.                        SS Member        Henoch
5.             3        Anggota Jemaat   Elyana

Later in Marh 9, 2008 Church clerck realized, Alas!! I mischoosed ( I used
combo on this field to choose) Elfrida should have been SS member, than he
changed it what we want is to make it blank or zero again

In March  10, church clerck fills in for the new member Johannes, and the
sistem will propose to use this Noind = 2, therefore the record wil show
Rec.No.    NoInd   Angtype             Name  
--------    --------  ---------             --------
6.         2            Anggota Jemaat   Johannes

Is this the VBA that you gave can do?

Sorry Steve to make you bussy, my expert in fact is Accounting, I am just
self thought on this. Yes... I took 30 year ago basic langguage for short
courxe but I alredy forgot it

Thanks for your help Steve

Signature

H. Frank Situmorang

> Hi Frank,
>
[quoted text clipped - 91 lines]
> >
> > Thanks for any idea provided.
Steve Sanford - 09 Mar 2008 14:21 GMT
Do not worry. Your English is much, much better than my Indonesian.  :)

You said that the code you posted is working, so I did not want to change it
too much. If you change "Angtype" from "Anggota Jemaat" to "SS Member", the
value in

In table "bukuangkby", it looks like there is a field named "noin". But in
the code, what is "NoInd"? A field or a control? I think it is the field in
the table. So the code will have to be changed. See below.

By the way, "Name" is a reserved word in Access and shouldn't be used for
object names. Also, it is not descriptive - Name of what? A better field name
would be "FamilyName" or "LastName" or "L_Name".

**************
> Do you mean to say that we can reuse the number for the next record?

Yes, you can reuse the number.

Since you provided example data, I modified my test database and tested the
code.
If I have the correct field names, the code works.

Here is the code again. Use this code:
(watch for line wrap)

'--------New code-----------------
Private Sub AngtType_AfterUpdate()
  If AngtType = "Anggota Jemaat" Then   '  1
'      NoInd = Nz(DMax("[NoIn]", "bukuangkby")) + 1 ***
     NoInd = GetNextNumber
     If Not IsNull(Me.[AngtType].OldValue) Then   '2
        If Me.[AngtType] <> Me.[AngtType].OldValue Then   '3
           If MsgBox("Anda telah merobah!!, apakah sengaja mau merobah?",
vbYesNo + vbDefaultButton2 + vbQuestion) = vbNo Then   ' 4
              ' Undo the changes
              Me.AngtType = Me.AngtType.OldValue
           End If   '4
        End If   '3
     End If   ' 2
  Else    '  1
     'If you want the field NULL, uncomment the this line
     ' NoInd=NULL
     ' and comment the the this line
     NoInd = 0  '***
  End If   '1
End Sub

Public Function GetNextNumber()
'Function to generate the next number
  Dim sSQL As String
  Dim r As DAO.Recordset
  Dim s As Byte

  'create a recordset
  sSQL = "select top 1 bukuangkby.noin + 1 as NN,"
  sSQL = sSQL & "  (select min(t.noin) - 1 from  bukuangkby as t where
t.noin >  bukuangkby.noin)"
  sSQL = sSQL & "  from  bukuangkby"
  sSQL = sSQL & "  where not exists (select t.noin from  bukuangkby as t
where t.noin =  bukuangkby.noin + 1)"
  sSQL = sSQL & "  AND bukuangkby.noin< (select Max(s.noin)+1 from  
bukuangkby as s)"
  sSQL = sSQL & "  Order By noin;"

  Set r = CurrentDb.OpenRecordset(sSQL)
  If r.RecordCount = 1 Then
     r.MoveFirst
     'return the number
     GetNextNumber = r.Fields(0)
  Else
     ' no number - let them know
     MsgBox "ERROR! Number not generated!!"
  End If

  'clean up
  r.Close
  Set r = Nothing

End Function
'--------New code--------------

HTH
Signature

Steve S
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

> Thanks Steve for your quite addvance VBA, I am affraid that I do not
> understand well. Because we are Indonesian not so good in English
[quoted text clipped - 128 lines]
> > >
> > > Thanks for any idea provided.
Steve Sanford - 09 Mar 2008 14:34 GMT
Sorry. This is the correct function:

'----------------------Public Function GetNextNumber()
'Function to generate the next number
  Dim sSQL As String
  Dim r As DAO.Recordset
  Dim s As Byte

  'create a recordset
  sSQL = "select top 1 bukuangkby.NoInd + 1 as NN,"
  sSQL = sSQL & "  (select min(t.NoInd) - 1 from  bukuangkby as t where
t.NoInd >  bukuangkby.NoInd)"
  sSQL = sSQL & "  from  bukuangkby"
  sSQL = sSQL & "  where not exists (select t.NoInd from  bukuangkby as t
where t.NoInd =  bukuangkby.NoInd + 1)"
  sSQL = sSQL & "  AND bukuangkby.NoInd< (select Max(s.NoInd)+1 from  
bukuangkby as s)"
  sSQL = sSQL & "  Order By NoInd;"

  Set r = CurrentDb.OpenRecordset(sSQL)
  If r.RecordCount = 1 Then
     r.MoveFirst
     'return the number
     GetNextNumber = r.Fields(0)
  Else
     ' no number - let them know
     MsgBox "ERROR! Number not generated!!"
  End If

  'clean up
  r.Close
  Set r = Nothing

End Function
'--------------------------

Sorry
Signature

Steve S
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

> Do not worry. Your English is much, much better than my Indonesian.  :)
>
[quoted text clipped - 212 lines]
> > > >
> > > > Thanks for any idea provided.
Frank Situmorang - 10 Mar 2008 03:50 GMT
Steve,

NoInd is the name of the control, while NOIN is the field name.

Pls. disregard the workd "name", that is not the name of the actual field, I
just want to illustrate, the requirement of what I meant reusing the number
if in the middle of the road a clerck changed the member ype( AngtType)

I will try to put your codes

Thanks a lot for your help.

Signature

H. Frank Situmorang

> Do not worry. Your English is much, much better than my Indonesian.  :)
>
[quoted text clipped - 212 lines]
> > > >
> > > > Thanks for any idea provided.
Steve Sanford - 10 Mar 2008 05:19 GMT
Frank,

> NoInd is the name of the control, while NOIN is the field name.

Then this is the correct code to use:
(watch for line wrap)

'--------Correct code-----------------
Private Sub AngtType_AfterUpdate()
  If AngtType = "Anggota Jemaat" Then   '  1
     NoInd = GetNextNumber
     If Not IsNull(Me.[AngtType].OldValue) Then   '2
        If Me.[AngtType] <> Me.[AngtType].OldValue Then   '3
           If MsgBox("Anda telah merobah!!, apakah sengaja mau merobah?",
vbYesNo + vbDefaultButton2 + vbQuestion) = vbNo Then  ' 4
              ' Undo the changes
              Me.AngtType = Me.AngtType.OldValue
           End If   '4
        End If   '3
     End If   ' 2
  Else    '  1
     'If you want the field NULL, uncomment the this line
     ' NoInd=NULL
     ' and comment the the this line
     NoInd = 0  '***
  End If   '1
End Sub

Public Function GetNextNumber1()
'Function to generate the next number
  Dim sSQL As String
  Dim r As DAO.Recordset
  Dim s As Byte

  'create a recordset
  sSQL = "select top 1 bukuangkby.noin + 1 as NN,"
  sSQL = sSQL & "  (select min(t.noin) - 1 from  bukuangkby as t "
  sSQL = sSQL & "   Where t.noin >  bukuangkby.noin)"
  sSQL = sSQL & "  from  bukuangkby"
  sSQL = sSQL & "  Where not exists (select t.noin from  bukuangkby as t "
  sSQL = sSQL & "  Where t.noin =  bukuangkby.noin + 1)"
  sSQL = sSQL & "  AND bukuangkby.noin< "
  sSQL = sSQL & "  (select Max(s.noin)+1 from bukuangkby as s)"
  sSQL = sSQL & "  Order By noin;"

  Set r = CurrentDb.OpenRecordset(sSQL)
  If r.RecordCount = 1 Then
     r.MoveFirst
     'return the number
     GetNextNumber = r.Fields(0)
  Else
     ' no number - let them know
     MsgBox "ERROR! Number not generated!!"
  End If

  'clean up
  r.Close
  Set r = Nothing

End Function
'--------Correct code--------------

HTH
Signature

Steve S
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

> Steve,
>
[quoted text clipped - 224 lines]
> > > > >
> > > > > Thanks for any idea provided.
Frank Situmorang - 10 Mar 2008 09:36 GMT
Steve,

When I copied then pasted to replace the oldone, it shows red color fonts on
this:
If MsgBox("Anda telah merobah!!, apakah sengaja mau merobah?",
vbYesNo + vbDefaultButton2 + vbQuestion) = vbNo Then  ' 4

Anything wrong?

Thanks in advance
Signature

H. Frank Situmorang

> Frank,
>
[quoted text clipped - 260 lines]
> > > > >
> > > > > HTH
Steve Sanford - 10 Mar 2008 12:54 GMT
Frank,

> If MsgBox("Anda telah merobah!!, apakah sengaja mau merobah?",
> vbYesNo + vbDefaultButton2 + vbQuestion) = vbNo Then  ' 4

These two lines should be on the same line. That is what I meant about the
line wrap.

Put the curser at the end of the first line and press the DELETE button once.

Signature

Steve S
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

> Steve,
>
[quoted text clipped - 256 lines]
> > > > > >    If r.RecordCount = 1 Then
> > > > > >       r.MoveFirst
Frank Situmorang - 09 Mar 2008 13:33 GMT
Steve, waht is the meaning of  '  1; 1 *** and all  '2 ... at the end?

Also should I put the function in the module of the database or leave it as
a sub?
Signature

H. Frank Situmorang

> Hi Frank,
>
[quoted text clipped - 91 lines]
> >
> > Thanks for any idea provided.
Steve Sanford - 09 Mar 2008 14:31 GMT
Frank,

> Steve, waht is the meaning of  '  1; 1 *** and all  '2 ... at the end?

The "***"  is how I show new (added) lines.

The comments ' 1,  '  2 ,... is how I keep track of nested "If...ELSE...END
IF" statements.

Example:
   IF   Then   ' 1
       IF   Then '2  
            IF  Then ' 3
            End IF   '3
       End if  ' 2
   Else  ' 1
   
   End if  ' 1

> Also should I put the function in the module of the database or leave it as
> a sub?

Your code is a SUB. Replace your current Sub with the one in my post.

Mine is a FUNCTION. It MUST stay as a Function.

Paste the "FUNCTION GetNumber()"  below the Sub AngtType_AfterUpdate()

Just like you see it in the post.

HTH
Signature

Steve S
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

> H. Frank Situmorang
>
[quoted text clipped - 93 lines]
> > >
> > > Thanks for any idea provided.
Frank Situmorang - 10 Mar 2008 09:59 GMT
Steve,

When I tried to test it, here is the error:

Private Sub AngtType_AfterUpdate()
'--------Correct code-----------------
  If AngtType = "Anggota Jemaat" Then   '  1
     NoInd = GetNextNumber
This:Private Sub AngtType_AfterUpdate()yellow color and it hangs and
highlighted in GetNextNumber

Thanks for your help to solve the above problem

Signature

H. Frank Situmorang

> Frank,
>
[quoted text clipped - 124 lines]
> > > >
> > > > Thanks for any idea provided.
Frank Situmorang - 10 Mar 2008 11:29 GMT
Thanks Steve it is OK now. I just changed it to GetNextNumber1 to be
consistent with the others.

My question is in case we found 3 or 4 last records was wrongly entered, and
we change it, Shall it propose to use all them in the future entry?

Thanks in advance

Greetings from Jakarta, Indonesia
Signature

H. Frank Situmorang

> Frank,
>
[quoted text clipped - 124 lines]
> > > >
> > > > Thanks for any idea provided.
Frank Situmorang - 10 Mar 2008 12:33 GMT
Steve,

I fortgot to ask you this.

Can I block the control NoInd ( Registration No) to avoid user to fill it
manually?

Thanks in advance for your advice
Signature

H. Frank Situmorang

> Frank,
>
[quoted text clipped - 124 lines]
> > > >
> > > > Thanks for any idea provided.
Steve Sanford - 10 Mar 2008 13:26 GMT
Frank,

Yes you can. Open the form in design view. Click on the control "NoInd" and
open properties. On the "DATA" tab, set the property LOCKED to "YES".

HTH
Signature

Steve S
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

> Steve,
>
[quoted text clipped - 133 lines]
> > > > >
> > > > > Thanks for any idea provided.
 
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