Autopopulate/ AutoFill Help Needed.

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Str8 - 23 Jan 2006 17:37 GMT

I just realized a problem. I have a table that the info on this form dumps
into. When using this autopopulate it works great on the form but's doesn't
dump the fields that auotofilled into my table.
Any ideas?

Thanks,

"Ofer" wrote:

Your welcome, have a great weekend

--
\\// Live Long and Prosper \\//
BS"D

"Str8" wrote:

Thanks Ofer you really made my day. I've been working on this off and on for
about a week and couldn't get it to work. I tried something simular but
didn't work.
This works perfect.
Thanks again.

"Ofer" wrote:

In the RowSource of the combo, include all the fields from the table that
you
want to display in the form

Select Employee, Sup, Manager, [Site Manager] From Employee
============================================
In the combo Set the following properties

ColumnCount Property: 4
ColumnWidths Property: 3;0;0;0
============================================
Create three text boxes in the form, and in each write in the Control Source
property

Sup text box write
=[ComboName].Column(1)

Manager text box write
=[ComboName].Column(2)

[Site Manager] text box write
=[ComboName].Column(3)

===================================
After you select a value in the combo, the rest of the values will be
populated to the rest of the text boxes

--
\\// Live Long and Prosper \\//
BS"D

"Str8" wrote:

This ones probably pretty easy but I cant get it to work.
Ok I just created a new DB. I have one table call "Employee" that has Site
Manager in the 1st Column, Manager in the 2nd, Supervisor in the 3rd, and
Employee in the 4th column. I have a Form that has 4 lines Employee, Sup,
Manager, Site Manager. I want to use a drop down in the Employee field and
when you choose the Employee it looks back at the "Employee Table" and Auto
Fills in the Employees Sup, Manager, and Site Manager in the form.
Hopefully this made since.

Reply to this Message

Roger Carlson - 23 Jan 2006 17:59 GMT

Actually, you do not want to store this data. Since it is already stored in
the Employee table, just Join your table to the Employee table in a query
when you need the information.

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--Roger Carlson
MS Access MVP
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> I just realized a problem. I have a table that the info on this form dumps
> into. When using this autopopulate it works great on the form but's doesn't
[quoted text clipped - 62 lines]
> Fills in the Employees Sup, Manager, and Site Manager in the form.
> Hopefully this made since.

Reply to this Message

Str8 - 23 Jan 2006 18:50 GMT

I'm sorry. I should have stated that I've added more fields to this form.
So this form has the combox with Employee name and when thats chosen it
populates Sup, Manager, and Site Manager. Under that I have Course Name, Date
completed and a couple other fields. This Form is called "Form Info" and is
linked to a table named "Form Info table" so all info entered in the form
dumps to the table. Right now those fields that get autofilled are blank in
the "Form Info table" but are filled in and look fine in the "Form Info Form".
Hope this makes sense?

> Actually, you do not want to store this data. Since it is already stored in
> the Employee table, just Join your table to the Employee table in a query
[quoted text clipped - 70 lines]
> > Fills in the Employees Sup, Manager, and Site Manager in the form.
> > Hopefully this made since.

Reply to this Message

Roger Carlson - 23 Jan 2006 19:22 GMT

This question comes up frequently in the newsgroups and it stems from a
basic misunderstanding of how a database should be designed. In a properly
designed relational database, you only want to store information ONCE. So
if you have an Employee table (which based on Ofer's previous reply, I
assume you do), then you should NOT be storing the Sup, Manager, and Site
Manager again in the Form Info table. It is sufficient to store the
employee (preferably the EmployeeID number) in the Form Info table. This
will allow you to JOIN this table to the Employee table (on the employee) to
retrieve this other information for a query or report.

This is the reason I say you do not want to store this data again.

Signature

> I'm sorry. I should have stated that I've added more fields to this form.
> So this form has the combox with Employee name and when thats chosen it
[quoted text clipped - 79 lines]
> > > Fills in the Employees Sup, Manager, and Site Manager in the form.
> > > Hopefully this made since.

Reply to this Message

Str8 - 23 Jan 2006 21:21 GMT

Thanks for you help. Sounds like it might not be the best way to do this but
is it possible? It would make things easier for me.

> This question comes up frequently in the newsgroups and it stems from a
> basic misunderstanding of how a database should be designed. In a properly
[quoted text clipped - 104 lines]
> > > > Fills in the Employees Sup, Manager, and Site Manager in the form.
> > > > Hopefully this made since.

Reply to this Message

Roger Carlson - 25 Jan 2006 13:33 GMT

Yes, it is possible. Instead of setting the ControlSource as Ofer
originally suggested (ie. =[ComboName].Column(1) etc) you want to have the
textboxes bound to actual fields in your table. Then in the AfterUpdate
event of your Combobox, have code something like this:

Me.Sup = [ComboName].Column(1)
Me.Manager = [ComboName].Column(2)
Me.[Site Manager] = [ComboName].Column(3)

This will write the values of the other columns in the combo into the
appropriate textboxs. Since they are bound text boxes, the values will be
stored in the table.

Signature

> Thanks for you help. Sounds like it might not be the best way to do this but
> is it possible? It would make things easier for me.
[quoted text clipped - 107 lines]
> > > > > Fills in the Employees Sup, Manager, and Site Manager in the form.
> > > > > Hopefully this made since.

Reply to this Message